GC HR and Pay - Data Standards

GC HR and Pay - Data Standards Transforming human resources (HR) and pay for the Government of Canada into an integrated, flexible, and modern ecosystem is a complex challenge. To support these activities, the Human Capital Management (HCM) within Public Services and Procurement Canada (PSPC) is working to update processes, standards, and rules to govern HR and Pay data. HR and Pay Data Standards will support trustworthy, high-quality data to easily move throughout the enterprise, as needed, enabling improved insights, decision-making, and more streamlined business processes. These Data Standards will focus on core employee data attributes within the Single Employee Profile (SEP), such as: first and last names, date of birth, first official language, preferred language, home address, mailing address, province of residence, marital status, personal contact information (email, phone), security clearance, PRI, sex at birth, and other important HR and Pay data. These data standards are required above and beyond the GC enterprise data reference standards for the HR and Pay data domain. Progress in implementing these data standards is done through the Unified Actions for Pay (UAP) Measure 2. 2025-03-22 Public Services and Procurement Canada open-ouvert@tbs-sct.gc.ca Government and PoliticsHuman ResourcesHRpayGC HR and PayPhoenixintegrated strategydatastandardsingle employee profileemployeeinformation HR and Pay Data Standard - Canadian Geographic Central Office Codes and StatusDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/5f409251-902b-402c-952f-ea681e9dd429/download/hr-and-pay-data-standard-canadian-geographic-central-office-codes-and-status.docx HR and Pay Data Standard - Canadian Geographic Central Office Codes and StatusDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/0c1452f3-86f2-4b6a-b91c-338ac366012d/download/normes-de-donnees-de-rh-et-de-paye-codes-et-le-statut-des-bureaux-centraux-geographiques-canadi.docx HR and Pay Data Standard - Canadian Postal CodesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/27c40cf5-23ec-4ab8-a7ec-9dced64c49f0/download/hr-and-pay-data-standard-canadian-postal-codes.docx HR and Pay Data Standard - Canadian Postal CodesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/da6f8fab-05e1-4aae-a3e8-5b2063e42fed/download/normes-de-donnees-de-rh-et-de-paye-codes-postaux-canadien.docx HR and Pay Data Standard - Canadian Provinces and TerritoriesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/70c0c6c3-578a-4148-8ad5-62dda0dc3ca7/download/hr-and-pay-data-standard-canadian-provinces-and-territories.docx HR and Pay Data Standard - Canadian Provinces and TerritoriesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/b2bd7ff2-5480-42e5-a7be-23d099827934/download/normes-de-donnees-de-rh-et-de-paye-provinces-et-territoires-canadien.docx HR and Pay Data Standard - Current and Past Official Names of Countries Territories and Geographic Areas Recognized by the GCDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/d9d455e3-028b-47f3-a509-7b9880697dd0/download/hr-and-pay-data-standard-current-and-past-official-names-of-countries-territories-and-geographi.docx HR and Pay Data Standard - Current and Past Official Names of Countries Territories and Geographic Areas Recognized by the GCDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/c679deee-5f76-4a07-8d62-6279f594143b/download/normes-de-donnees-de-rh-et-de-paye-noms-officiels-anciens-et-actuels-des-pays-territoires-et-zo.docx HR and Pay Data Standard - Date and Time FormatDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/76326b97-0ba1-476f-a45c-01638ac7c552/download/hr-and-pay-data-standard-date-and-time-format.docx HR and Pay Data Standard - Date and Time FormatDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/f20e8d0a-1884-4f3e-a99c-753a76676827/download/normes-de-donnees-de-rh-et-de-paye-format-de-la-date-et-de-lheure.docx HR and Pay Data Standard - Email Address ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/a45db76b-6638-4b77-807a-17a283abbdb0/download/hr-and-pay-data-standard-email-address-architecture.docx HR and Pay Data Standard - Email Address ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/44d8c7ae-46ca-4089-87b3-a28570bb04a7/download/normes-de-donnees-de-rh-et-de-paye-architecture-des-adresses-electroniques.docx HR and Pay Data Standard - GC ClassificationsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/655961ca-97a4-4db4-844b-7806dfe9045c/download/hr-and-pay-data-standard-gc-classifications.docx HR and Pay Data Standard - GC ClassificationsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/3ca541bb-f59c-4f25-ab14-10d85cd8fbe8/download/normes-de-donnees-de-rh-et-de-paye-classifications-du-gc.docx HR and Pay Data Standard - GC Organization NameDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/84906ff1-c866-407e-8126-59ac17c9d517/download/hr-and-pay-data-standard-gc-organization-name.docx HR and Pay Data Standard - GC Organization NameDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/156bd667-0e41-4959-8ff6-a0d9ce14779c/download/normes-de-donnees-de-rh-et-de-paye-nom-de-lorganisation-du-gc.docx HR and Pay Data Standard - GC Position Number ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/e5b37e5f-c05b-41c7-881d-45d1e76738bc/download/hr-and-pay-data-standard-gc-position-number-architecture.docx HR and Pay Data Standard - GC Position Number ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/7197d6a0-dd9c-4110-8135-931c1f9f7519/download/normes-de-donnees-de-rh-et-de-paye-architecture-du-numero-de-poste-du-gc.docx HR and Pay Data Standard - Language Names and CodesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/0208ea69-ae3e-49c4-9d20-8945dbfb4a7d/download/hr-and-pay-data-standard-language-names-and-codes.docx HR and Pay Data Standard - Language Names and CodesDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/3c4b06d4-eadb-4123-af82-9a3071b5f8aa/download/normes-de-donnees-de-rh-et-de-paye-noms-et-codes-des-langues.docx HR and Pay Data Standard - Language Proficiency LevelsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/0fd1f2fe-b22f-4262-854a-1378c1ba778e/download/hr-and-pay-data-standard-language-proficiency-levels.docx HR and Pay Data Standard - Language Proficiency LevelsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/4fc66314-22e4-46d1-a5be-3fffed4b6fe3/download/normes-de-donnees-de-rh-et-de-paye-niveaux-de-competences-linguistiques.docx HR and Pay Data Standard - Levels of Security ScreeningDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/1e9fec75-1241-43a1-9cc5-469518df5ce2/download/hr-and-pay-data-standard-levels-of-security-screening.docx HR and Pay Data Standard - Levels of Security ScreeningDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/ddb55afb-3b58-4a66-aa73-f89576cdb517/download/normes-de-donnees-de-rh-et-de-paye-niveaux-de-filtrage-de-securite.docx HR and Pay Data Standard - Person Name ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/3593f025-0f64-4e78-8136-a32418b049b8/download/hr-and-pay-data-standard-person-name-architecture.docx HR and Pay Data Standard - Person Name ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/cdbd00cc-fa1c-403b-978b-407fa67e5b58/download/normes-de-donnees-de-rh-et-de-paye-architecture-du-nom-de-la-personne.docx HR and Pay Data Standard - PRI ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/8c9f46a2-abc4-4228-9c92-d60fdd59c53a/download/hr-and-pay-data-standard-pri-architecture.docx HR and Pay Data Standard - PRI ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/59d29ab0-7f8d-493f-a92e-a5702980c6a1/download/normes-de-donnees-de-rh-et-de-paye-architecture-du-cidp.docx HR and Pay Data Standard - Security Screening Information Architecture for Individuals within HR SystemsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/95cf29e0-a41d-4e2a-b4bb-af8f1188384a/download/hr-and-pay-data-standard-security-screening-information-architecture-for-individuals-within-hr-.docx HR and Pay Data Standard - Security Screening Information Architecture for Individuals within HR SystemsDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/795c2303-8656-4b74-9192-0b42fad7432c/download/normes-de-donnees-de-rh-et-de-paye-architecture-de-linformation-sur-le-filtrage-de-securite-pou.docx HR and Pay Data Standard - Sex Assigned at BirthDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/bab8edb5-ed9c-4055-a4e5-04c963f5a23b/download/hr-and-pay-data-standard-sex-assigned-at-birth.docx HR and Pay Data Standard - Sex Assigned at BirthDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/77110c99-38f4-440a-af03-0b4d8c843955/download/normes-de-donnees-de-rh-et-de-paye-sexe-assigne-a-la-naissance.docx HR and Pay Data Standard - Telephone Number ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/2fac76cf-8652-4054-ac5b-658d67a572e3/download/hr-and-pay-data-standard-telephone-number-architecture.docx HR and Pay Data Standard - Telephone Number ArchitectureDOCX https://open.canada.ca/data/dataset/67c81048-e230-47f2-ad9a-38bc68f3b51e/resource/6a9d2795-8fb5-450d-8bb7-8d4a1bb95a40/download/normes-de-donnees-de-rh-et-de-paye-architecture-du-numero-de-telephone.docx

Transforming human resources (HR) and pay for the Government of Canada into an integrated, flexible, and modern ecosystem is a complex challenge. To support these activities, the Human Capital Management (HCM) within Public Services and Procurement Canada (PSPC) is working to update processes, standards, and rules to govern HR and Pay data.

HR and Pay Data Standards will support trustworthy, high-quality data to easily move throughout the enterprise, as needed, enabling improved insights, decision-making, and more streamlined business processes. These Data Standards will focus on core employee data attributes within the Single Employee Profile (SEP), such as: first and last names, date of birth, first official language, preferred language, home address, mailing address, province of residence, marital status, personal contact information (email, phone), security clearance, PRI, sex at birth, and other important HR and Pay data.

These data standards are required above and beyond the GC enterprise data reference standards for the HR and Pay data domain. Progress in implementing these data standards is done through the Unified Actions for Pay (UAP) Measure 2.

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